Session and Diaconate Committees
Session and Diaconate Committees
The heart of the Presbyterian system is government by elders. At Hidenwood the congregation elects 15 men and women who, meeting together, form the Session and are responsible for guiding the total life of the church in obedience to Christ, who is the Head. The deacons, 18 men and women also elected by the congregation, are given the responsibility for care of the property and for service to those in need. They work with and under the final authority of the Session. Other aspects of the life of the church are administered by the Session through its committees listed below. Membership on these committees is sought from across the membership of the church. Thanks are expressed to all of these people listed on the following pages for service to Hidenwood.
All church committees meet on the second Wednesday of each month at 7 pm.
COMMITTEES OF THE SESSION
Statement of Purpose:
Faith Formation oversees the programs that nurture children, youth and adults in our spiritual formation through a wide range of traditional Christian education experiences and Bible study as well as special programs for the enrichment of all ages.
1. Develop relevant and interesting class offerings for all adult members
2. Develop a comprehensive program of study, service, and activity for all youth
3. Develop a comprehensive program of study and activity for all children
4. Reach out to the children and families of Hidenwood Presbyterian Preschool
5. Reach out to the students and faculty of Christopher Newport University
6. Provide teacher and teacher assistant training
7. Provide opportunities and mentoring for young adult interns
Chair: Jimmie Espich, email@example.com
Evangelism & Communications
Statement of Purpose
The Evangelism and Communications Committee is a joint committee of the Session and Diaconate. It is charged with equipping all members of the congregation with the knowledge and tools to communicate Christ’s love through the work and programs of the church to the neighborhood and larger community. Further responsibility includes promoting effective exchange of information both within the church membership and with the world at large, utilizing traditional media as well as up-to-date technology; fosters openness within the membership by encouraging effective communication among individuals and groups.
- Equip congregation members to identify and greet visitors to worship services
- Provide greeters for both worship services
- Assimilate new members into the life of the church (0 to 12 months)
- Send notes to all visitors identified through the Friendship Register
- Notify the Pastor of visitors identified through the Friendship Registers
- Support Bridge Events, including: Pet Blessing Services, Fall Pumpkin Festival, Preschool Sunday, VBS Sunday
- Equip the congregation to provide information about services and programs of Hidenwood Presbyterian Church to new comers to the neighborhood
- Prepare and distribute bi-monthly Lectern and e-Lectern; send out e-Lectern alerts as needed
- Maintain church’s website
- Prepare press releases for special activities and programs such as Fall Festival and Music in the Woods concerts
- Create bulletin boards
- Prepare special slide presentations as requested
- Oversees signage
- Creates brochures for Christian Education, Music Ministries, Preschool, etc.
Chair: Sandy Kane, firstname.lastname@example.org
Finance & Stewardship
Statement of Purpose
Finance oversees the financial condition of the church and is responsible for reporting on church financial matters to the diaconate, session, and the congregation. In this regard, the committee meets regularly with the church treasurer to review current receipts and expenditures to determine if they are within budget. The Stewardship part of the committee works to enable all members to participate in carrying out the ministry of Christ, equipping each individual to use his or her unique gifts to manifest Christ’s love in service to the congregation; fosters personal stewardship of time, talent, and financial resources.
1. Preparing a proposed annual church budget for presentation to session
2. Assigning elders and deacons to count and deposit all offerings collected by the church
3. Review and maintain an adequate insurance program for the Church facilities and it programs.
4. Review and approve all contracts that require an annual expense of more than $1,000 or any contract for two or more years.
5. Monitor and record income and expenses monthly and provide reports to session and diaconate at their monthly meetings
6. Renegotiate or develop loan alternatives for recommendation to the Session.
7. Plan, organize, and carry out the yearly Stewardship Campaign
8. Endowment Fund promotion (liaise with Endowment Fund)
Chair: Arthur Henderson, email@example.com
Stewardship Campaign Coordinator: Jessica Kelly, firstname.lastname@example.org
Statement of Purpose
Worship is responsible for sustaining and empowering God’s people with a variety of worship experiences glorifying God; encouraging the congregation to experience a life-enriching connection with Jesus Christ.
1. Continue offering meaningful worship services each Sunday morning
2. Continue offering special services through the year, including Ash Wednesday, Maundy Thursday, Good Friday, Pet Blessing, Longest Night, and Christmas Eve
3. Finding ways to increase worship attendance
4. Continue offering “Music in the Woods” concert series
5. Offer dynamic music opportunities for children, youth and adults
6. Oversee the Academy of Music and Fine Arts
7. Identify “bridge events”
Chair: Rob Collins, email@example.com
Auxiliary Committees of the Session
Members of the following committees are appointed by the Session.
Endowment Fund: Responsible for promoting, receiving, investing, expanding, and managing donations to the Fund under general oversight of the Session. Willard Hoskins, Chair, firstname.lastname@example.org
Memorial Fund: Develops and recommends to the Session ways in which memorial funds might be used. Gay Huffman, Chair, email@example.com
Personnel: Provides an orderly, focused, and considerate means for the Session to build a healthy work environment, contributing to the efficient operation of the church consistent with the Vision Statement. Ben Mason, Chair, firstname.lastname@example.org
COMMITTEES OF THE DIACONATE
Food & Fellowship and Congregational Care
This joint committee initiates food service programs and assists other church committees in providing food service, both for our own congregation and the wider community at large. It provides a climate of Christian love and acceptance, working with existing groups within the church and providing other opportunities for fellowship as needed; receives new members into the church.
- PORT – Enlist volunteers to assist with preparing meals, serving, overnight stay for the homeless shelter
- Provide volunteers for Coffee Fellowship
- Enlist volunteers to set up, cook, bake, and serve for church receptions, Shrove Tuesday, Lenten Dinners, monthly fellowship dinners, committee functions, etc.
- Loving and Serving – Provide receptions for funeral/memorial services or prepare meal for family of deceased church member; prepare meal for members after surgery or childbirth; provide meals for our homebound
- Attuned to other needs in the community or congregation that might be met through the mission and functions of the committee
- Assist Local Mission Committee with Red Cross Disaster Team
- Provide fellowship opportunities such as fellowship dinners, Shrove Tuesday, Lenten Dinners, and other opportunities for church-wide fellowship
- Provide oversight to the Stephen Ministry Program and serve as a liaison between this group and the Session
- Provide visits and telephone contact with ill/homebound members through the Homebound Visitation Team; to arrange delivery of Christmas poinsettias and Easter lilies by district officers to homebound members
- Periodically update the current Active Roll of the church
- Prepare and serve the confirmation dinner to members of the Confirmation Class, their families and their sponsors
- Send greeting cards to church members during celebrations, illnesses, or deaths within their families
- Plan and organize day trips and overnight trips to areas of interest for the congregation
- Encourage all elders and deacons to embrace the District Shepherd Ministry Plan
- Oversees publication of yearly church directory
- Oversees publication of pictorial directory every five (5) years
Living out the call of Jesus Christ, Hidenwood Presbyterian Church’s Mission Committee reaches out with hearts and hands to those in need within our community, our regional as well as the world. The committee leads the congregation by providing information as well as opportunities, both financially as well as “hands-on”, to support the needs of individuals and groups alike. The committee recommends groups and agencies for financial support and increases awareness and participation within the congregation for local mission and outreach activities with the goal to become a beacon in the community by building on our missional heritage as a church that serves locally, regionally and globally.
- Plan and coordinate local outreach projects.
- Plan and coordinate regional mission opportunities.
- Plan and coordinate fundraising opportunities to acquire monies to donate to those in need and/or fund outreach and mission projects.
- Determine organizations to receive appropriate monetary donations acquired from the Pentecost and Peacemaking Offerings.
- Take part in the Disaster Response Team with Property and Food and Fellowship/Congregational Care committees.
Current Outreach Projects:
- “Market for Mission” – annual rummage sale (fundraising project)
- “Pumpkin Patch” – annual pumpkin sale (fundraising project)
- “Nickel-A-Meal” – program benefitting PEVA’s hunger mission project
- “Rise Against Hunger” – (previously known as “Stop Hunger Now”) – annual meal packaging event to help end world hunger
- “Hampers and Hope” – monthly outreach program working with members from St. Stephens Episcopal Church to offer laundry services to the homeless and those that are less fortunate.
- Youth Basketball – help coordinate and finance local church program
- Habitat for Humanity – offer volunteer opportunities with local Habitat organ.
- “Members Serving Members” – opportunity for church members to help other members with various activities, chores, and/or assistance
- Food Closet – coordinates and distributes food for those in need
- Food Deliveries – coordinates with NN Social Services delivery of food to families for Thanksgiving, Christmas and Easter
- Angel Tree – organizes and distributes Christmas gifts to families in need
Chair: Bill Espich, email@example.com
Statement of Purpose
Property is responsible for the maintenance of the building and grounds of the church; supervises the janitorial and grounds staff and mobilizes teams of volunteers as needed.
1. Maintain a lawn care team
2. Continually work to maintain and improve facilities
3. Take part in the Disaster Response Team with the Local Mission and Food Services committees
4. Organizes work parties as needed
Chair: Donna Heilman, firstname.lastname@example.org